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Terms and Conditions for Projects

  1. All bids must conform to the "Instructions to Bidders."
  2. All specifications must be met in the bidder's bid response.
  3. The specifications and bid packages shall become a part of the Contractor's contract agreement with the Housing Authority of the City of Richmond. 
  4. The Contractor shall provide a Certification of Insurance directed to the Housing Authority of the City of Richmond for General Liability Insurance in the amount of $500,000 or more and shall maintain at least that amount during the contract period.
  5. Housing Authority of the City of Richmond reserves the right to reject any bidder whose contract agreements contain a clause that is onerous to the Housing Authority interests and which is not contained in the contract agreements submitted by other bidders. 
  6. Demonstration of Capability must be verified: A random survey of jobs and/or clients submitted by the bidder must establish that the bidder generally is performing in a capable and responsible manner. A pattern of dissatisfied clients shall be sufficient cause for disqualifying the bidder.
  7. Hold Harmless Clause: The contractor shall save and hold harmless the Housing Authority of the City of Richmond from and against all liability, claims, and demands of whatsoever kind or nature arising out of or connected with the performance or work by the contractor or in behalf of the County of Wayne, whether such injury, death, loss or damage shall have been occasioned by the negligence of the contractor, or a subcontractor of the contractor or their employees, or otherwise. The contractor will defend at its own expense any actions based thereon and shall pay all charges of attorneys and all costs and other expenses arising there form. 
  8. Bid Bond: For all bids in excess of $100,000, a 5% bid bond in the form of a certified check, negotiable bank draft, or bid bond from an approved surety company must be submitted with the bid. If the bid bond is not submitted with the bid the Authority shall reject the bid.
  9. Performance Bond: If the bid is over $100,000, the successful bidder must furnish a 100% performance and payment bond from the approved surety company authorized to do business in the State of Indiana. 
  10. The Housing Authority of the City of Richmond is exempt from Indiana state sales tax. Any bids involving the purchase of materials shall be submitted without sales tax. HACR will supply a tax-exempt letter to vendors as requested on an individual basis.
  11. Permits: The Contractor is responsible for securing and paying for any and all permits, licenses, and fees which may be necessary for the completion of the contract.
  12. Penalty: Failure by the Contractor to complete the job on time according to the contract shall result in a penalty of $100 per day for each day or fraction thereof beyond the agreed completion date.
  13. The Contract, or subcontractor, is prohibited from placing a lien on any Housing Authority of the City of Richmond property.
  14. The Housing Authority of the City of Richmond reserves the right to reject any or all bids received or to waive any informalities in the bidding. No bid shall be withdrawn for a period of 30 days subsequent to the opening of bids without the consent of the HACR.